Events - terms and conditions

About our events

Our events are designed with alumni in mind and we welcome feedback on our events.

Where there is a charge, it is always the lowest price that we are able to offer. We do not make a profit from our events and operate on a breakeven basis.

We welcome offers of free or subsidised venues from alumni. Please do get in touch with us to discuss your ideas.

Events are subject to the following terms and conditions, unless otherwise stated. We always endeavour to act in good faith and to offer a high quality service to Johnians and friends.

If you have any questions about our terms, please email us.

Booking for events

Bookings for events are received on a first come, first served basis. Bookings are not confirmed until full payment is received.

Bookings will strictly not be accepted after the closing date. Full payment must be received by the closing date or bookings will be forfeit.

Debtors to the College are not permitted to attend events until their debt has been paid.

In the case of an event reaching capacity before the closing date, a waiting list (on a first come, first served basis) will be put into operation. Waiting list places must be confirmed 48 hours before an event.

Initial acknowledgement will be sent, usually by email, to be followed by final details after the closing date.

Cancellations made less than seven days before an event cannot be refunded.

Where a refund is offered for a cancellation this will be confirmed in writing but it may take up to 10 working days to be processed.

Children and young people

For events in College, children aged 16 and under:

  • Cannot be accommodated in College rooms.
  • May not attend formal dinners.
  • Must be accompanied by an adult at all times.

    Guest lists

Guest lists including full name and matriculation year are produced for most events. If you would prefer to be excluded from such lists, please let us know at the time of booking.


Please be aware that a photographer commissioned by the College may be present at our events. Photographs may be used in official College publicity materials, including the College website. We will endeavour to seek permission before publication but if you do not wish to be photographed or have any concerns about a photographer being present, please let us know.

© 2018 St John's College, Cambridge | Registered Charity Number 1137428